Gefsinus Group is one of the largest contract catering groups in Greece, with a strong presence in closed-market catering. Through its companies and business activities, the Group provides comprehensive food service solutions, covering a wide range of catering needs for businesses, industrial facilities, educational institutions, hospitals, and other organizations, with a strong focus on quality, reliability, and excellent customer service.
The Group is seeking a Billing Specialist for a position based in the northern suburbs of Attica.
Role Purpose
The Billing Specialist will be responsible for the accurate and timely issuance of wholesale invoices, as well as for monitoring the flow of orders, delivery notes, and invoices.
The role requires a thorough understanding of the order-processing cycle, close cooperation with the Distribution Department, and communication with customers and business partners to resolve discrepancies and outstanding issues.
Key Responsibilities
- Issue wholesale invoices and enter or verify all relevant billing information.
- Monitor the entire order-processing cycle, from order entry through to invoicing.
- Cross-check orders, delivery notes, and invoices, identifying and correcting any discrepancies.
- Verify the accuracy of customer details, products, quantities, prices, discounts, VAT, and other billing parameters.
- Cooperate with the Distribution Department to ensure the accuracy of supporting documents and resolve issues relating to deliveries, returns, or discrepancies.
- Communicate with customers, business partners, and internal departments to obtain clarifications, make corrections, and confirm information.
- Monitor outstanding orders or documents that have not yet been invoiced and notify the relevant departments.
- Process corrections, cancellations, and credit notes where required and in accordance with internal procedures.
- Maintain well-organized records of invoices, delivery notes, orders, and other supporting documentation.
Required Qualifications
- Degree in Accounting, Finance, Business Administration, or a related field.
- Five to seven years of professional experience in billing, order processing, commercial administration, or accounting.
- Good knowledge of wholesale billing procedures and a basic understanding of the commercial and order-to-cash cycle.
- Experience using ERP systems, preferably Entersoft.
- Good knowledge of Microsoft Excel and experience handling files and reports.
- Understanding of basic VAT concepts and commercial documents, including delivery notes, invoices, and credit notes.
- Strong ability to review and cross-check data accurately.
- Excellent attention to detail, organizational skills, and a high level of responsibility.
The Company Offers
- An excellent working environment within a fast-growing organization.
- Competitive salary.
- Complimentary meals for employees.
- Training and professional development opportunities.